Portrait, Landscape and Exposure
Last Updated: 2-07-24
These Terms & Conditions will be upheld by the person submitting work (Applicant) to the Head On Photo Awards 2024 (Awards) and Head On Foundation Ltd (ABN 46 127 619 149) (Head On).
By entering the competition, you agree to the following Terms & Conditions:
- INTRODUCTION
- HEAD ON PORTRAIT AWARDS
- HEAD ON LANDSCAPE AWARDS
- HEAD ON EXPOSURE AWARDS
- APPLICATIONS & JUDGING
- FINALISTS
- SEMI-FINALISTS
- SPECIFICATIONS FOR UPLOADING THE HIGH-RESOLUTION FILE
- EXHIBITING/PUBLICATION
- AWARD-WINNING IMAGES
- PROMOTION
- DISPUTES
APPENDIX A – Key dates & specifications
APPENDIX B – Benefits for Finalists
1. INTRODUCTION
- The Head On Photo Awards are competitive photographic awards across Portrait, Landscape, and Exposure categories
- The Head On Photo Awards are open to Applicants residing anywhere in the world (not restricted to Australia)
- Judges will select three images in each category as winners
- Copyright in the images remains the property of the image creator/photographer
- Head On will use personal information collected in the process of submission to contact applicants, which will be handled according to the Privacy Act and otherwise in accordance with an applicant’s consent
- Each Applicant acknowledges and agrees that as part of the application process, they will provide personal information (such as names, addresses, telephone numbers, email addresses)
- Head On will add the Applicant’s email address to its e-newsletter database in order to maintain contact with the Applicants. An Applicant may opt out of receiving the e-newsletter at any time
- The Applicant should check all email folders (such as inbox, junk, clutter etc.) to ensure they receive and read correspondence from Head On
- The Applicant agrees to indemnify Head On Foundation Ltd and Head On Photo Festival, for any possible loss or legal action taken against them in relation to the applicant’s entry
- By entering the Awards, you confirm to Head On Foundation that you are the Creator and owner of the work, that you have the permission of the subject or, where appropriate the subject’s parent or guardian, that the work does not infringe copyright or Indigenous cultural and intellectual property, the image was not taken in circumstances of trespass or invading anyone’s legal right of privacy, confidentiality, breach of industrial law or applicable industry code and does not to the best of your knowledge defame anyone nor was your conduct in taking the image likely to be misleading or deceptive and that you agree with the these Terms & Conditions
- All Terms & Conditions may be updated at Head On’s discretion
- Head On is entitled to exclude or remove from the Awards and/or Head On Photo Festival 2024 any Applicant who has submitted false information or who does not comply with all Terms & Conditions set out by Head On
2. HEAD ON PORTRAIT AWARDS
- The image must feature or reflect the essence of a person or group of people and must be created by the Applicant
- Group portraits, self-portraits and collages will be accepted
- The judges will be looking for portraits of high technical quality that demonstrate a high level of engagement with the subject/s and invoke a high level of engagement with the viewer
3. HEAD ON LANDSCAPE AWARDS
- Head On’s approach to ‘landscape’ is very broad and encompasses ‘large vista’ images of the natural environment (land or sea), urban or industrial settings. It may include people, but these should be ‘incidental’ rather than the primary subject matter
4. HEAD ON EXPOSURE AWARDS
- We are seeking images of high technical quality that invoke a high level of engagement with the viewer
- There is no specific theme for this category
- Images of all style, genre and technique will be considered (see item 5d below regarding use of AI)
5. APPLICATIONS & JUDGING
- The Head On Photo Awards are open to Applicants residing anywhere in the world (not restricted to Australia)
- The deadline for entries is 11.59pm (AEST) Sunday 18 August 2024
- Images must be produced by a photographic device (including mobile devices) that captures images (experimental processes welcome), in colour and/or black & white. Applicants may enhance the image and apply filters
- AI computer-generated images will not be accepted. If requested, Applicants must provide original RAW files or film to Head On to verify image authenticity
- Collages will be accepted
- There is no time restriction on when an image was made
- Applicants may submit images to the Awards that were entered into other Head On Photo Awards categories or Head On Photo Festival as part of an exhibition submission or accepted into other competitions
- Entry fees for the Awards
- AUD$30 (approx. US$20 or €19) per image
- AUD$25 (approx. US$17 or €16) per image – for subscribers to Head On Foundation
- AUD$15 (approx. US$10 or €9) per image – for people under 25 years of age as of 18 August 2024. As part of the entry process, Applicants will sign an online declaration they are under 25 years old and Head On may request documentation to prove the Applicant’s age
- Payment (in Australian dollars) can only be made online via Head On’s secure payment gateway
- Head On does not collect or keep Applicants’ banking details
- Please retain/print a copy of the receipt, as no other tax invoice will be issued. Note: subscriber’s discount is applied at the end of the checkout process
- Entry fees are non-refundable. Any entry not accompanied by payment will not be eligible for the competition and/or exhibition
- Applicants may enter an unlimited number of images into each category
- Images can only be entered online via the Head On website and must comply with the following:
- Taken using a device (including mobile devices) that captures an image
- Resized to 2400 pixels on the widest side (72dpi)
- Preferably saved in sRGB colour space
- Saved in jpg format with a file size of less than 2MB, preferably at compression level 8 (or 70% quality)
- Image title must be added during the submission process
- Include a short description (up to 100 words) added during the entry process
- Deadline for entries is 11.59pm Sunday 18 August 2024 (Australian Eastern Standard Time)
- All images entered will be available to the category judges for consideration, however, the artists’ names are removed during judging, so the selection of images is made based on the power of the photograph rather than the celebrity of the subject or photographer
- The judges will be looking for images of high technical quality that demonstrate a high level of engagement with the subject/s and invoke a high level of engagement with the viewer
- The category judges and Head On Photo Festival Director Moshe Rosenzveig OAM will select 20-40 images per category for printed exhibitions, and the creators of these works are the Finalists
- Head On reserves the right to substitute judges
- The judges’ decision is final, and no correspondence will be entered into
- At Head On’s discretion, further images from the Portrait and Landscape categories will be selected to be exhibited in a slide show, and the creators of these images, known as Semi-finalists
- Head On will advise successful Applicants by phone and/or email (date TBC) that they have been selected as Finalists. If Head On has not received a response to any email or phone message within five days of the first notification, an alternate Finalist may be selected
- We will notify unsuccessful Applicants by email
6. FINALISTS
- Finalists will be advised by phone and/or email (exact date TBC)
- If Head On has not received a response to any email or phone message within five days of notification, an alternate Finalist may be selected
- Finalists are responsible for providing Head On with current/updated information to Head On such as names and contact details of artist/s
- Confirmation for Finalists is dependent on the quality of the high-resolution file. Finalists will be required to upload a high-resolution file and final text as specified below and Appendix A to the Head On server (exact date TBC). Failure to do so may result in forfeiting the Finalist’s inclusion in the exhibition
- Head On may request documentation that proves the Finalist is/was under 25 years of age as of 18 August 2024
7. SEMI-FINALISTS
- Semi-finalists will be advised by phone and/or email (exact date TBC)
- If Head On has not received a response to any email or phone message within five days of notification, an alternate semi-finalist may be selected
- Semi-finalists are responsible for providing Head On with current/updated information to Head On such as names and contact details of artist/s
- Semi-finalists are not awarded prizes or a printed exhibition; their work will be shown on screen only
- Semi-finalists will only need to supply a high-resolution file on request
8. SPECIFICATIONS FOR UPLOADING THE HIGH-RESOLUTION FILE (FINALISTS ONLY)
- The image should be:
- The largest original size. Do NOT upsize through Photoshop
- WITHOUT borders (no surrounding black or white)
- In Adobe RGB 1998 colour space
- Saved in 8 bit (not 16 bit)
- Saved as JPG compression level 12
- Named with your First_Name_Surname_Catagory_ImageTitle.jpg (e.g. John_Smith_Portrait_MonaLisa.jpg)
- Uploaded using www.wetransfer.com with the provided email address in the ‘To’ field
- Have your First Name, Last Name and Category in the ‘Subject’ field
- Put the image title in the ‘Enter Message’ field and any other info you wish to include
9. EXHIBITING/PUBLICATION
- Finalists’ images will be exhibited in print at a key venue during Head On Photo Festival 2024, online at www.headon.org.au and may tour Australia and internationally at no extra cost to Finalists
- Head On will undertake and cover costs for all pre-production, production and Head On issued promotion: curating, editing text, printing, mounting/framing, slide-show/s, venue costs and publicity (Finalists are not required to supply prints)
- Head On reserves the right to remove, edit or amend text-based content deemed to be disinformation, misinformation, racist, offensive on cultural grounds, discriminatory or denigrate any person or persons offensive or misleading
- Head On manages all printing and production, and Head On Photo Festival Creative Director Moshe Rosenzveig OAM will lead the curation
- Head On is not liable for any costs the Applicant incurs in providing Head On with image files
- If, due to unforeseen circumstances, Head On Photo Festival 2024 does not take place as scheduled, alternative measures for the Awards exhibitions may be arranged
- Head On will retain Finalists’ prints for a period of 5 years and may exhibit these prints in retrospective shows during that time. At the end of this period, if the Creator has not contacted Head On, the prints (other than the prints of the winning images) will be destroyed
- Head On may choose to produce one paper print of each Finalist’s image for archival purposes
- The exhibition prints or paper prints of the winning images will be retained by Head On Foundation in perpetuity and added to the ‘Head On Collection’
- Finalists’ exhibited work can be made available for sale during and post-festival – artists will receive proceeds, and Head On will receive a commission under terms to be negotiated with the Finalists
- Head On will endeavour to notify artists whenever their work has been selected for exhibitions post-festival
- Head On will exercise all reasonable care with the works submitted but will not be responsible for any loss or damage while in its custody or in transit or being transferred or reproduced by any means, including digital copying and online transmission
- Head On will notify the Creator of any potential commercial opportunity, such as sales
10. AWARD WINNING IMAGES
- The allocation of prizes will be as determined by the judges, and no correspondence will be entered into
- Head On will award prizes for three images in each category
- Prize-winners will be announced in Sydney, Australia at the Launch of Head On Photo Festival 2024 and will be notified as soon as possible after the announcement
- Winners and Finalists across all categories will share a prize pool worth approximately AUD$80,000 – a complete list of awards can be found on https://www.headon.org.au/awards
- Cash prize-winners are responsible for providing an invoice and their bank account details to Head On. If the prize-winner fails to provide this information and an invoice within three months of receiving a request by Head On to provide this information, they forfeit their entitlement to the prize money
- Other prize-winners are responsible for providing Head On with current contact details upon request. If the prize-winners fo not provide this information within three months of receiving Head On’s request to provide this information, they forfeit their entitlement to the prize
- Head On will convey prize-winners’ contact details to sponsors providing prizes to distribute the prizes
- Head On will cover the administrative costs of preparing the awards for distribution to the prize-winners
- Prize-winners will cover the costs of delivery of their awards, including shipping, insurance, applicable taxes (e.g. import duties) and any related bank fees
- Head On, may contact each prize-winner to request an interview, to photograph or film the winner
- If a prize-winner consents to be interviewed, photographed or filmed, there is no obligation that any images or footage of prize-winners will be used, but if it is, the prize-winner consents to the use of their name, likeness, image and/or voice in any media for publicity and promotion of the exhibition, Head On Photo Festival or Head On Foundation
11. PROMOTION
- Head On promotes the Awards exhibitions through various channels (see Appendix B) at no extra cost to Finalists
- Finalists and Sem-finalists will not be announced before the opening of the exhibitions and slideshows
- Finalists and Sem-finalists must not promote the image selected for the Awards before the opening of the Head On Photo Awards exhibitions
- Finalists and Sem-finalists may, however, promote themselves as Finalists or Semi-finalists when Head On confirms their inclusion
- Publicity by Finalists and Semi-finalists, including media releases, must be pre-approved by Head On before distribution
- Finalists must refrain from expressing political, discriminatory or religious views through any Head On channels or Head On branded collateral
- Finalists grant Head On a non-exclusive, irrevocable, worldwide licence to reproduce and publish their selected images at no charge to be included in:
- The Awards exhibitions, Festival and/or exhibition catalogue(s) for Head On Photo Festival 2024
- Publicity and promotion of the Awards exhibitions, Head On Photo Festival and Head On Foundation in print, digital and electronic media, including on Head On’s website, electronic communications and social media at Head On’s discretion
- Exhibition/s and other associated collateral outside of Head On Photo Festival 2024
- Printed material for upcycling into products such as bags, sails etc.
- Finalists will notify Head On in writing or email to [email protected] by the due date if they do not wish specific images reproduced for publicity and promotion of the Exhibition, Head On Photo Festival and Head On Foundation in all print and electronic media
- Head On will credit the photographer whenever Head On uses their work. Head On will supply the photographer’s name to third parties (such as newspapers and magazines) and use Best Endeavour to ensure that images are credited. Head On will maintain the integrity of the work and will not make any changes without first obtaining the photographer’s permission unless reasonable in the circumstances to do so
- Head On will contact the Finalist to negotiate any usage of the Finalist’s image not already permitted under the paragraphs above
12. DISPUTES
- In the event of any dispute arising between Head On and the Finalist or Semi-finalist, the parties will endeavour to resolve these through negotiation, mediation, independent expert appraisal or any other alternative dispute resolution technique
- If the dispute is not resolved by such agreement within fourteen (14) days of written notice by one party to the other of the dispute, either party may refer the dispute to arbitration in NSW
- Any expenses associated with the arbitration will be shared equally by both parties
- These Terms & Condition are governed by the laws of NSW
APPENDIX A
Key dates & specifications*
Dates (Sydney time) | What | How |
11.59pm 18 August 2024 | Deadline to enter Head On Photo Awards 2024 | www.headon.org.au/awards |
September 2024 | Head On notifies Applicants selected as Finalists | Email and/or phone; Finalists must respond within five days of Head On’s notification |
September 2024**
|
Deadline for Finalists to prepare and send their high-resolution image | Prepare the image:
|
Friday 8 November 2024 | Launch of Head On Photo Festival 2024 and announcement of winners of the Head On Photo Awards | |
Saturday 09 November 2024 | Featured exhibitions and events of Head On Photo Festival 2024 commence | |
Sunday 1 December 2024 | Head On Photo Festival 2024 closes |
*The timeline may be updated at Head On’s discretion
**Head On may request high-resolution images and/or more images for marketing purposes
APPENDIX B
Benefits for Finalists
Head On Foundation (est. 2008) is a non-profit organisation dedicated to promoting photographers’ work at all career stages, encouraging excellence and innovation, making photography accessible to all and raising awareness of important issues through photography. The Foundation’s main activities are the Head On Photo Festival, the Head On Photo Awards, and an annual program of collaborative projects. Head On Photo Festival is a bridge between Australian and international photographic markets. The festival has toured in America, China, India, Europe and New Zealand, introducing the global photographic elite to Australia’s wealth of photographic talent. https://www.headon.org.au/
Benefits to Award Finalists (at no extra cost to Finalists)
- Inclusion in the Head On Photo Festival 2024 program as part of a printed exhibition in a key venue and onlinee
- Publication of each image in the Head On Photo Awards exhibition catalogue
- Helpdesk and general administration
- Promotion of the exhibition (including design, production and implementation) via
- Exhibition webpage (headon.org.au)
- Festival program
- Head On Photo Festival e-newsletters
- Head On Photo Festival social media
- Head On Photo Festival website
- PR agency contracted by Head On Photo Festival
- Online program/calendar/blog (www.headon.com.au (http://www.headon.org.au/))
- Online image gallery (post-festival)
- Other Head On services
- Liaising with a PR team contracted by Head On
- Exhibition management and administration
- Curatorial services led by Head On Photo Festival Creative Director Moshe Rosenzveig OAM
- Pre-production work such as preparing files for printing, editing text, liaising with printers
- Exhibition design and infrastructure
- Installation, de-installation, storage of prints
- Management of any sales
- Head On looks for further exhibition opportunities post-festival and manages all production requirements