Terms and Conditions
Head On Photo Awards 2021

This Agreement is between a person submitting work to the Head On Photo Awards (Applicant) and Head On Foundation Ltd (ABN 46 127 619 149) (Head On). By entering the competition, you agree to the following Terms and Conditions: 

1. Introduction

1. The Head On Photo Awards are competitive photographic awards across Portrait, Landscape, and Student categories 
2. Terms and conditions for the Head On Student Award can be found here
3. The Head On Photo Awards 2021 for Portrait and Landscape categories are open to Applicants residing anywhere in the world (not restricted to Australia) 
4. Head On will award prizes for three images in each category (Portrait and Landscape) 
5. Copyright in the images remains the property of the image Creator/photographer
6. Personal information collected in the process of submission will be used by Head On to contact applicants and will be handled in accordance with the Privacy Act 
7. Each Applicant acknowledges and agrees that as part of the application process he or she will provide personal information (such as names, address, telephone numbers, email addresses) 
8. Head On will add the Applicant’s email address to its e-newsletter database in order to maintain contact with the Applicants. An Applicant may opt-out of receiving the e-newsletter at any time 
9. The Applicant should check all email folders (such as inbox, junk, clutter etc.) to ensure they receive and read emails from Head On 
10. The Applicant agrees to indemnify Head On Foundation Ltd and Head On Photo Festival for any possible loss or legal action against it 
11. By entering the Head On Photo Awards, you confirm that you are the Creator and owner of the work, that you have the permission of the subject or, where appropriate the subject’s parent or guardian, that the work does not infringe copyright, the image was not taken in circumstances of trespass or invading anyone’s legal right of privacy, breach of industrial law or applicable industry code and does not to the best of your knowledge defame anyone nor was your conduct in taking the image likely to be misleading or deceptive and that you agree with the above Terms & Conditions 
12. All terms and conditions may be updated at Head On’s discretion 
13. Head On is entitled to exclude or remove from Head On Photo Festival 2021 any Applicant who has submitted false information or who does not comply with all terms and conditions set out by Head On 

2. Head On Portrait Award

1. The image must feature or reflect the essence of a person or group of people and must be created by the Applicant 
2. Group portraits, self-portraits and collages will be accepted 
3. The judges will be looking for portraits of high technical quality which demonstrate a high level of engagement with the subject/s and invoke a high level of engagement with the viewer 

3. Head On Landscape Award

1. Head On’s approach to ‘Landscape’ is very broad and encompasses ‘large vista’ images of the natural environment (land or sea), urban or industrial settings. It may include people, but these should be ‘incidental’ rather than the main subject matter 

4. Applications & Judging

1. The Head On Photo Awards 2021 (Portrait and Landscape) are open to Applicants residing anywhere in the world (not restricted to Australia) 
2. Images must be produced by a photographic device (including mobile devices) that captures images (experimental processes welcome), in colour and/or black & white. You may enhance the image and apply filters 
3. There is no time restriction on when an image was made 
4. Applicants may submit images to the Head On Photo Awards that were accepted into Head On Photo Festival as part of an exhibition submission or accepted into other competitions 
5. Entry fees for the Head On Portrait and Landscape Awards 
   1. AUD$30 (approx. US$21) per image – non-members 
   2. AUD$25 (approx. US$18) per image – members. Become a member now – see benefits 
   3. Payment (in Australian dollars) can only be made online via Head On’s secure payment gateway. Please retain/print a copy of the receipt as no other tax invoice will be issued. Note: membership discount is applied at the end of the checkout process 
   4. Entry fees are non-refundable. Any entry not accompanied by payment will not be eligible for the competition and/or exhibition 
6. Applicants may enter an unlimited number of images into each category 
7. Images can only be entered online via the Head On website and must comply with the following: 
   1. Taken using a device (including mobile devices) that captures an image 
   2. Resized to 2400 pixels on the widest side (72dpi) 
   3. Saved in the native colour space of the device (there is no need to convert to a specific colour space) 
   4. Saved in jpg format with a file size less than 2mb, preferably at compression level 8 (or 70% quality) 
   5. Image title must be added during the submission process 
   6. A short description (up to 100 words) added during the entry process 
8. Deadline for entries is Monday 31 May 2021 11PM (AEDT, Australia time) 
9. All images entered will be available to the category judges for consideration, however, the artists’ names are removed during judging, so the selection of images is made based on the power of the photograph rather than the celebrity of the subject or photographer 
10. The category judges and Head On Photo Festival Director Moshe Rosenzveig OAM will select 40 images per category for printed exhibitions, and the creators of these works are the Finalists 
11. Head On reserves the right to substitute judges 
12. The judges’ decision is final, and no correspondence will be entered into 
13. At Head On’s discretion further images will be selected to be exhibited in a slide-show during the exhibition, and the Creators of these images known as Semi-finalists 
14. Successful Applicants will be advised by phone and/or email in June 2021 (exact dates TBC) that they have been selected as Finalists and/or Semi-finalists. If Head On has not received a response to any email or phone message within five days of first notification (Australia time), an alternate Finalist or Semi-finalist may be selected 
15. We will notify unsuccessful Applicants by email 

5. Finalists and exhibitions

1. Finalists and Semi-finalists will be advised by phone and/or email in June 2021 (exact date TBC) 
2. If Head On has not received a response to any email or phone message within five days of notification (AEDT), an alternate Finalist or Semi-finalist may be selected 
3. Finalists and Semi-finalists are responsible for providing Head On with current/updated information to Head On such as names and contact details of artist/s 
4. Confirmation for Finalists is dependent on the quality of the high-resolution file. Finalists will be required to upload a high-resolution file and final text as specified below and Appendix A to the Head On server in June 2021 (exact date TBC). Failure to do so may result in forfeiting the Finalist’s inclusion in the exhibition 
5. Specifications for uploading the high-resolution file; the image should be: 
   1. The largest original size. Do NOT upsize through Photoshop 
   2. WITHOUT borders (no surrounding black or white) 
   3. In Adobe RGB 1998 colour space 
   4. Saved in 8 bit (not 16 bit) 
   5. Saved as JPG compression level 12 
   6. Named with your First_Name_Surname_Catagory_ImageTitle.jpg (e.g. John_Smith_Portrait_MonaLisa.jpg) 
   7. The image should be uploaded as follows: 
      1. Uploaded using www.wetransfer.com with the provided email address in the ‘To’ field 
      2. Have your First Name, Last Name and Category in the ‘Subject’ field 
      3. Put the image title in the ‘Enter Message’ field and any other info you wish to include 
6. Semi-finalists will only need to supply a high-resolution file on request 

6. Exhibiting

1. The selection of Finalists’ images will be exhibited in print at a key venue during Head On Photo Festival 2021, online at www.headon.org.au and may tour Australia and internationally at no extra cost to Finalists 
2. The selection of Semi-finalists’ images will be shown on screen in the same exhibition space as the Finalists’ exhibition 
3. Head On will cover all production and promotion costs: printing, mounting/framing, slide-show/s, venue costs and publicity (Finalists are not required to supply prints) 
4. Head On manages all printing and production and Head On Photo Festival Creative Director Moshe Rosenzveig OAM will lead the curation 
5. If due to unforeseen circumstances, Head On Photo Festival 2021 does not take place as scheduled, alternative measures for the Head On Photo Awards exhibitions may be arranged 
6. Head On will retain Finalists’ prints for a period of 5 years and may exhibit these prints in retrospective shows during that time. At the end of this period, if the Creator has not contacted Head On, the prints (other than the prints of the winning images) will be destroyed 
7. The exhibition prints of the winning images will be retained by Head On Foundation in perpetuity and added to the ‘Head On Collection’  
8. Finalists’ exhibited work can be made available for sale during and post-festival – artists will receive proceeds and Head On will receive a commission under terms to be negotiated with the Finalists 
9. Head On will endeavour to notify Creators whenever their work has been selected for exhibitions post-festival 
10. Head On will exercise all reasonable care with the works submitted but will not be responsible for any loss or damage while in its custody or in transit or being transferred or reproduced by any means, including digital copying and online transmission 
11. Head On will notify the Creator of any potential commercial opportunity such as sales 

7. Award-winning images

1. The allocation of Awards will be as determined by the judges, and no correspondence will be entered into 
2. Head On will award prizes for three images in each category (Portrait and Landscape) 
3. Award-winners will be announced in Sydney at the Launch of Head On Photo Festival 2021 (currently scheduled for 5 November 2021) and will be notified as soon as possible after the announcement 
4. Winners across all categories will share a prize pool worth approximately $70,000 – a complete list of Awards can be found on https://www.headon.org.au/awards 
5. The first Award-winner in each category is responsible for providing an invoice and details of their bank account so that Head On can make payment to them. In the event that the first Award winner fails to provide this information and an invoice within three months of receiving a request by Head On to provide this information, they forfeit their entitlement to the prize money 
6. The other two prize-winners in each category are responsible for providing Head On a mailing address for the goods to be sent to. In the event this information is not provided within three months of receiving a request by Head On to provide this information, they forfeit their entitlement to the Award 
7. Head On will cover the administrative costs of preparing the Awards for distribution to the winners 
8. Winners will cover the costs of distributing their Awards, including shipping, insurance, applicable taxes (e.g. import duties) and any related bank fees 

8. Promotion

1. Head On promotes the Head On Photo Awards exhibitions through various channels (see Appendix B) at no extra cost to Finalists or Semi-finalists 
2. Finalists and Semi-finalists will not be announced before the opening of the exhibition 
3. Finalists and Semi-finalists must not promote the image selected for the Head On Photo Awards before the opening of the Head On Photo Awards exhibitions 
4. Finalists and Semi-finalists may, however, promote themselves as being Finalists and Semi-finalists when Head On confirms their inclusion 
5. Publicity by Finalists and Semi-finalists, including media releases must be coordinated with Head On 
6. Finalists and Semi-finalists grant Head On a non-exclusive licence to reproduce the Finalist’s and Semi-finalist’s image(s) at no charge for inclusion in Head On Photo Festival exhibitions, to be included in the exhibition catalogue(s) and all publicity and promotion of the exhibition, Head On Photo Festival and Head On Foundation in print media for a period of five years from the date of first exhibition at the discretion of the organisers 
7. Finalists and Semi-Finalists grant Head On a non-exclusive licence to reproduce the Finalist’s image(s) and Semi-Finalist’s image(s) at no charge for all publicity and promotion of the exhibition, Head On Photo Festival and Head On Foundation in all electronic media at the discretion of the organisers and to be posted on Head On’s website 
8. Head On will credit the photographer whenever Head On uses their work. Head On will supply the photographer’s name to third parties (such as newspapers and magazines) and use best-endeavour to ensure that images are credited. Head On will maintain the integrity of the work and will not make any changes without first obtaining the photographer’s permission, unless reasonable in the circumstances to do so 

9. Disputes

1. In the event of any dispute arising between Head On and the exhibitor, the parties will endeavour to resolves these through negotiation, mediation, independent expert appraisal or any other alternative dispute resolution technique  
2. If the dispute is not resolved by such agreement within fourteen (14) days of written notice by one party to the other of the dispute, either party may refer the dispute to arbitration 
3. Any expenses associated with the arbitration will be shared equally by both parties  

Appendix A
Key dates*